Aquatica Family commitment plan
Aquatica Synchro fully relies on volunteers to ensure the club maximizes the opportunities to promote the sport of synchronized swimming, and maintain a current and forward-looking vision of the club’s and athletes’ development and successes through a not for profit organization. Without the commitment and dedication from the parents, the programs would not exist for our children to share in the many opportunities that Aquatica Synchro Club offers.
The Family Commitment Plan (FCP) was designed with the following goals:
- To reinforce the importance of volunteer activities
- To ensure fairness in sharing the responsibilities amongst families
- To ensure all essential duties are covered without undue burden on a small number of individuals
- To provide a variety of non-essential events to ensure our swimmers are having “fun” while developing as athletes
Each family will allow a volunteer levy to be pre-authorized against their credit card at registration.
- We will no longer keep track of volunteer hours as “time”
- Each job or role will be issued a point value. Each point has a cash value of $1.50.
- Families will be responsible for completing a sufficient number of tasks equivalent to their point requirement or paying the levy for any remaining points. In this case, their levy payment will be pro-rated.
- The number of “volunteer points” required per family will be dependent on the program in which their athlete is registered. Point requirements are found in the table below.
- For families with multiple swimmers, the points required will be for the swimmer with the greater number of training hours, no additional points will be required for subsequent swimmers.
- A certain job’s point value may be adjusted by the board from year to year, dependent on fluctuations in registration and other factors.
- Families may choose not to volunteer. In this case, they will pay the full levy, which is equivalent to $1.50 per point required.
- Families will not get paid out for any points completed in excess of their requirement.
There is an assumption that all families will participate in the FCP, but it is not mandatory. If you do not wish to participate, you can indicate this at time of registration via a radio button when enrolling your swimmer for their program and will be charged the full levy.
The club uses www.signup.com to sign up for volunteer positions. Many, but not all jobs will be posted at the beginning of the season. Additional jobs will be posted as they arise. Once posted online, the volunteer coordinator will communicate to all competitive families via email that jobs are available. A link will be provided, as well as a description of the job and the point value associated with the job/role.
Families can register for any job of their choosing. Jobs are filled on a first come, first served basis. All members are responsible for ensuring that they take their own initiative in earning FCP points.
Once the job is completed, the volunteer coordinator will apply the points earned to the swimmer’s account. The volunteer coordinator will communicate your volunteer points tally mid-way through the season and again at the end of the season.
Competitive athletes need competitions in which to participate. That is why it is crucial for parent volunteers to fill swim meet positions during competitions. To accommodate this, a minimum of 50% of required points should come from swim meet positions, with the remaining earned from non-swim meet roles. Pool deck roles (runner, scorer) during competitions are worth more than non-pool deck roles (cafe helper, info table).
The following scale has been developed to outline the expectations of each family according to their swimmer’s weekly training hours.
Program | Total Point Requirement | Levy | Swim Meet Points (min. 50%) | Non-Swim Meet Points (50%) |
10 & Under Provincial Stream | 150 | $225 | 75 | 75 |
11-12 and Novice Provincial Stream | 170 | $255 | 85 | 85 |
13-15 Provincial Stream | 200 | $300 | 100 | 100 |
16-18 Provincial Stream | 200 | $300 | 100 | 100 |
11-12 High Performance | 220 | $330 | 110 | 110 |
13-15 High Performance | 260 | $390 | 130 | 130 |
Junior and Senior High Performance | 280 | $420 | 140 | 140 |
Masters Competitive | 40 | $60 | 20 | 20 |
There are many different jobs that must be undertaken in order to have a successful, thriving club for our athletes. Below is a list of some of the jobs that will be required to be filled during the season. Note that the list is not exhaustive, but is intended as a guide to the types of jobs that need to be filled by parent volunteers.
Executive Board Positions: President, Vice President, Treasurer and Secretary
Member-at-Large Board Positions: Wardrobe Coordinator, Registrar, Fundraising Coordinator, Travel Coordinator, Volunteer Coordinator, Communications Coordinator
Major Meet Roles: Meet Manager, Announcer, Award Coordinator, Judge Hospitality Coordinator, Aquatica Café Coordinator, MAS Judge or Referee
Other Meet Roles: Timer, Scorekeeper, Head Referee, Assistant Referee, Runner, Baker, Café Volunteer, Knox Station Clean-Up Volunteer
Major Non-Meet Roles: Special Events Coordinator (Kick-off party, Watershow), Position on MAS Board, Banner/Brochure Attendant
Other Non-Meet Roles: Marketing help (design marketing material, help out at promotional events), Watershow assistant, Club Photographer
